IP2M METRR Maturity Assessment – Change Control (Sub-Process G)
Maintaining control over project changes is critical to an Earned Value Management System (EVMS). Without a structured approach to managing changes, projects risk baseline instability, uncontrolled cost growth, and misalignment with contract requirements. This sub-process ensures that changes are systematically reviewed, authorized, documented, and implemented while preserving baseline integrity and compliance.
📌 Why Change Control Matters in EVMS
✅ Prevents unauthorized budget and schedule changes that impact performance tracking
✅ Ensures timely incorporation of approved changes to maintain baseline integrity
✅ Provides governance over retroactive changes and prevents data manipulation
✅ Supports compliance with contract requirements and project objectives
📌 Key Attributes of Change Control
G.1. Controlling Management Reserve (MR) and Undistributed Budget (UB) – Establishes clear guidelines for the appropriate use of MR for risk management and UB for holding authorized scope before allocation to control accounts, ensuring budgetary discipline.
G.2. Incorporate Changes in a Timely Manner – Ensures that approved changes are integrated into the baseline efficiently, preventing lagging modifications that disrupt performance measurement.
G.3. Baseline Changes Reconciliation – Requires all baseline changes to be documented, reconciled, and traceable to ensure transparency in budget and schedule adjustments.
G.4. Control of Retroactive Changes – Prevents unauthorized backdated changes that could manipulate performance metrics, ensuring data integrity and accurate variance analysis.
G.5. Preventing Unauthorized Revisions to the Contract Budget Base (CBB)/Project Budget Base (PBB) – Implements strict controls to safeguard against unauthorized alterations that could compromise contractual obligations and financial oversight.
G.6. Over Target Baseline (OTB)/Over Target Schedule (OTS) Authorization – Establishes formal procedures for implementing OTB and OTS situations, ensuring leadership review and approval before exceeding original baseline limits.
🔍 Key Indicators of EVMS Maturity in Change Control
✅ Strict governance over baseline adjustments, ensuring compliance and traceability
✅ Timely incorporation of authorized changes to minimize disruption
✅ Effective use of MR and UB to manage risks without undermining baseline stability
✅ Comprehensive documentation and reconciliation of all baseline changes
✅ Leadership oversight in OTB/OTS scenarios to ensure accountability
❌ Indicators of Low Maturity
❌ Frequent baseline changes that create instability and undermine performance tracking
❌ Delayed or retroactive changes leading to inaccurate cost and schedule data
❌ Lack of control over MR and UB, resulting in poor financial oversight
❌ Unauthorized modifications to the budget base that compromise contract compliance
❌ Poor documentation and traceability of changes, causing audit risks
📊 How to Improve Your EVMS Maturity in Change Control
📌 Implement formal baseline control processes with clear approval workflows
📌 Ensure MR and UB usage is transparent and aligned with project risks and scope
📌 Train Control Account Managers (CAMs) and project teams on proper change control protocols
📌 Use automated tools to track and reconcile all baseline modifications in real time
📌 Establish leadership reviews for any OTB/OTS decisions to ensure accountability
📈 What’s Next?
Next, we will explore Material Management (Sub-Process H)—ensuring that material planning, procurement, and tracking align with EVMS requirements. Stay tuned! 🚀
📞 Let’s Talk!
At Elixir Value Management Systems, Inc., we help organizations enhance their EVMS maturity, ensuring they go beyond compliance to achieve operational excellence.
👉 Need to strengthen your change control process? Let’s discuss!
📧 karlo.menoscal@elixirvms.com
📞 949-351-8896
🌐 www.elixirvms.com
🔥🔥🔥Unlock the Alchemy of EVMS Excellence with Elixir Value Management Systems, Inc.! 🚀
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